Mentor Coordinator Job Posting

Mentor Coordinator

Madison, WI

The Fund For Wisconsin Scholars (FFWS), Inc. is a private, not for profit foundation, established by John P. and Tashia F. Morgridge to provide grants to graduates of Wisconsin public high schools attending colleges and universities in the University of Wisconsin System. By providing need-based grants, FFWS helps reduce the financial barriers of attending college and lighten the debt that many Wisconsin students incur. Across the UW System mentoring programs have been implemented to support FFWS freshmen and transfer students feel welcome on campus and assist them in learning “how to do college”. Reporting to the FFWS Executive Director, the FFWS Mentor Coordinator is responsible for the overall implementation, efficiency and effectiveness of the FFWS mentorship programs on each of the University of Wisconsin System four year campuses. The FFWS Mentor Coordinator will consult with the FFWS Executive Director, coordinate the program with the Associate Vice President for Student Success of the UW System and UW institutions in creating and implementing a FFWS mentoring system and procedures for each campus. This position coordinates the FFWS mentorship projects with other UW campus mentorship programs to ensure highly functioning services consistent with best practices.

Major Responsibilities

The activities of this position will focus on implementing and supporting a system-wide mentorship program that supports FFWS recipients in completing their college degree.  This position will be responsible for coordinating activities with the designated office on each campus and the UWSA Student Success office. This position is responsible for providing direction to the development, review, and approval of FFWS mentorship activities. The Coordinator will provide recommendations on implementation to the FFWS Executive Director.

The major responsibilities of this position are as follows:

  • Provide leadership for the development and implementation of a FFWS Peer Mentorship program across the UW System.
    • Study and analyze successful post-secondary mentorship, coaching and advising programs, nationwide and on UW campuses.
      • Share findings with FFWS Executive Director and UWSA Office of Student Success
    • Recommend FFWS mentoring program elements to the FFWS Executive Director, campus mentoring offices and the UWSA Office of Student Success.
    • Develop measures of success for FFWS mentorship program
    • Analyze FFWS mentorship outcome data and share findings
    • Ensure timely communication of program development and implementation to each campus.
    • Adhere to UWSA policies, procedures, and applicable state and federal laws as they relate to sharing student information and implementing mentorship programs.
    • Develop electronic documentation systems for recording and analyzing mentorship activities and outcomes.
    • Communicate with Mentor Supervisors on each campus regularly.
  • Coordinate with the FFWS Executive Director, the development and implementation of any graduate internship and fellowship programs or research initiatives.
  • Monitor and evaluate UWSA administrative policies, programs and management practices relevant to the FFWS mentoring program
  • Analyze and summarize higher education mentoring best practices and data to inform decision-making by FFWS Executive Director and UW System leadership.
  • Analyze the impact of legislative and/or initiatives on the administrative activities of the FFWS mentoring program.
  • Conduct additional activities as requested by the FFWS Executive Director


Minimum Qualifications

To be considered for this position, applicants must have:

  • An advanced degree in educational policy, higher education administration, or related field from an accredited institution.
  • 3-5 years of experience working in higher education setting that includes educational policy, and project coordination and management responsibilities.
  • Strong analytical and creative problem-solving skills
  • An understanding of institutional structures in an educational environment
  • The ability to prioritize work and manage time efficiently
  • Demonstrated effective oral and written communication skills
  • The ability to work well with diverse people and groups


Preferred Qualifications

  • Five or more years of experience in mentorship, coaching, advising or support services in higher education.
  • Experience with the development and coordination of broad scale projects
  • Demonstrable leadership in implementing and/or coordinating initiatives
  • Demonstrated ability to facilitate and coordinate cross-functional teams in a higher education setting
  • Relevant knowledge of contemporary mentoring issues in higher education today

Conditions of Employment

This position is a full-time, salaried (exempt) limited position. Salary will be commensurate with the successful candidate’s education, related experience and qualifications.  Regular travel to and contact with UW System campuses is required. Location of office is negotiable.

SPECIAL NOTE A criminal background check is conducted for final candidate(s).  It will also require you and your references to answer questions regarding sexual violence and sexual harassment.  For individuals selected as finalists, a presentation on a selected topic will be required.


Application Instructions:

Please submit a letter of interest to Mary Gulbrandsen, Executive Director and application information will be sent to you. Applicant screening will begin immediately and be ongoing through January 10, 2020. However, applications may be accepted until the position has been filled.

  1. A completed application form
  2. Your cover letter MUST specifically address how your education and experience relate to the position and qualifications. Be sure to emphasize the areas outlined under “Minimum Qualifications.”
  3. Your reference page should include the names, addresses, e-mail addresses, and phone numbers for three professional references with at least one being from a current supervisor.


Questions may be addressed to: Mary Gulbrandsen, FFWS Executive Director at or 608.238.2400.